PlanStage 1 of 6
Find and Control Risks
- Digitised
- Your matrix, scored before and after controls.
- Runs Itself
- Reviews repeat on schedule, with an action per owner.
- AI
- Ask which risks are overdue for review, by site.
WHS & Safety Management System Software
A Safety Management System You Can Prove Is Working.
Your procedures, running on one record. Automation does the follow-up, AI reads against your criteria, and the proof is ready when someone asks.
- ISO 27001 certified since 2019
- AWS Qualified Software since 2023
- Data hosted on AWS in Australia
- Sydney-based since 2009
Incomplete Actions 27
Every failed item that became an action, and where it stands.
Action Responsible Due Status
Fire door FD-12 not self-closingFire door check · Collins Street Tower Overdue
Emergency lighting test tag expired, L3Monthly ESM audit · Collins Street Tower In progress
Spill kit missing absorbent padsPlant room audit · Kwinana Terminal Open
Guard rail loose, mezzanine eastWeekly walk · Northgate Depot Overdue
Chemical register not on displayCleaning audit · Port Botany Open
What a Safety Management System Is.
A safety management system is the policies, procedures, and records that show how a business manages work health and safety risk. The documents say what should happen; the records prove it did. ComplyFlow runs the procedures and keeps the proof on one record.
The Lifecycle
Your Safety System Is a Loop. One Record Runs It.
Six stages, round and round. Pick one to see what is digitised, what runs itself, and what the AI does.
DoStage 2 of 6
Train and Induct
- Digitised
- Inductions on the Worker’s phone, before the first shift.
- Runs Itself
- Assigned by site or category; completions tracked.
- AI
- An induction drafted from your own procedures, for you to edit.
DoStage 3 of 6
Control High-Risk Work
- Digitised
- Hot works, heights, and confined space permits on a phone.
- Runs Itself
- Routed to your authoriser; cannot be approved with a section missing.
- AI
- The SWMS behind the permit read against your standard first.
CheckStage 4 of 6
Inspect and Audit
- Digitised
- Your checklists on a phone, offline, with photos.
- Runs Itself
- Every failed item becomes an owned, dated action.
- AI
- A checklist drafted from your own material, for you to edit.
CheckStage 5 of 6
Report and Investigate Incidents
- Digitised
- Reported in the field against the person already on the record.
- Runs Itself
- Notification groups emailed; status moves as actions close.
- AI
- Ask which sites had a near miss this month.
ActStage 6 of 6
Review and Report
- Digitised
- Every inspection, incident, and action, with a name and a time.
- Runs Itself
- Data into Power BI through the API.
- AI
- Ask in plain English through ChatGPT, Claude, or Copilot.
AI reads, drafts, and answers against criteria you set. Your people still decide.
Automation & AI, Built In
The AI Follow-Up Runs Itself. The Decision Stays Yours.
Actions, reminders, reading, and first drafts happen against rules you set. Your people make every call.
Incomplete Actions 27
Every failed item that became an action, and where it stands.
Action Responsible Due Status
Fire door FD-12 not self-closingFire door check · Collins Street Tower Overdue
Emergency lighting test tag expired, L3Monthly ESM audit · Collins Street Tower In progress
Spill kit missing absorbent padsPlant room audit · Kwinana Terminal Open
Guard rail loose, mezzanine eastWeekly walk · Northgate Depot Overdue
Chemical register not on displayCleaning audit · Port Botany Open
Score: 78/100 Excellent / Pass
- 4 of 5 criteria met, 1 partly met.
- Your people still decide: the review is a guide for the approver, not the approval.
Compliance assessment
Criterion Status
Scope of WorksScope and location stated. Pass
Hazard IdentificationHazards listed for each task. Pass
Control MeasuresA control named against each hazard. Pass
Emergency ResponseAssembly point named; no evacuation routes. Partial
Sign-off & ReviewSupervisor and worker signatures present. Pass
Create Course (AI)
Step 2 of 3 · review the outline, then create the course.
Outline
- 1 Why isolation matters on this site
- 2 The five steps of lockout
- 3 Personal locks and tags
- 4 Verifying zero energy
- 5 Handing back and removing locks
- 6 Quiz: six questions
You
Which sites reported incidents this month, and what was the most serious at each?
Assistant
Reading ComplyFlowlist_incidentsget_site
Three sites reported incidents in September. From your ComplyFlow record:
| Site | Incidents | Most serious |
|---|---|---|
| Marlow Point Terminal | 3 | Medical treatment |
| Greyhaven Wharf 9 | 2 | First aid |
| Wattle Creek Line | 1 | Near miss |
I can read your incidents, inspections, suppliers, workers, risks, plant, sites, and permits with the scopes on your token. This token has read scopes only, so I cannot change anything.
How It Works
The Procedure Runs. The Record Proves It.
Every Risk Has a Control, an Owner, and a Review Date.
Your matrix, your sites. Each risk is scored before and after its controls, owned by a person, and put in front of them on a schedule.
Risk register
Every risk, who owns it, and how well it is controlled, across all your sites.
Hazard / Category Risk Sites Overall rating Risk owner
Working from heights Fall from height Eliminated
Working from heights Fall from height High
Plant and equipment Crushing Low
Electrical Electric shock High
Confined spaces Asphyxiation Medium
Inspections Done on Time, Findings Closed Out.
Your checklist on a phone, offline if there is no signal. A cross raises an action with an owner and a date, and the PDF report sends itself when the phone syncs.
Incidents Close When the Actions Close.
The incident lands against the site and the person already on the record. Potentially notifiable ones are visible only to the group you name. That restriction is on the record only: where an incident is notifiable, the law still requires the regulator to be notified immediately after you become aware of it.
Near miss: pallet fell from mezzanine edge Pending actions
Incident 9052 · Northgate Depot · 08 Sep 2026, 2:15pm · day shift · reported 08 Sep
TypeNear miss · Falling object
Person involvedTomas Reyes · Tallis Civil
Reported byLena Hoang · Supervisor
InjuryNone · report only
Potentially notifiable. Visible only to the Notifiable Incident security group until it is unrestricted. Group emailed 08 Sep, 2:31pm.
Corrective actions 3
- Replace damaged mezzanine guard rail, east bayIn progress
- Toolbox talk: working near open edgesOpen
- Review racking inspection frequencyOpen
Site Documents & Permits, Current Where the Work Is.
Evacuation diagrams and asbestos registers each carry an owner and an expiry, and are shown to people as they sign in. Permits to work are approved on a phone.
The Whole System
Every Part of the Safety System, on One Record.
Every part reads the same record, and each one opens its own page.
- 01 Prequalification Check a contractor company is safe to work with before you hire them: insurances, licences, safety record.
- 02 Workforce Compliance Keep every Worker’s licences and tickets current, with a reminder before anything lapses.
- 03 Training & Induction Workers do your site induction online, on their phone, before they turn up.
- 04 Site Access People sign in at the gate with a QR code. If they are not cleared, you know straight away.
- 05 Visitor Sign-In Visitors sign in the same way, see the site rules, and sign out when they leave.
- 06 Site Documents Every safety document for every site, in one place, visible to the people who need it.
- 07 Digital Permits Permits to work raised, approved, and closed on a phone instead of a clipboard.
- 08 Inspections & Audits Do inspections on a phone, with photos, and turn every failed item into an action someone owns.
- 09 Plant & Equipment Know every machine on site is registered, inspected, and safe to use.
- 10 Incident Management Report an incident in minutes, from anywhere, and track what gets done about it.
- 11 Risk Management A live register of your risks, who owns each one, and how well it is controlled.
Who It Is For
What the Safety System Means for Me.
Find your job. The card opens your role’s page.
-
Safety, OHS & WHS
- Inspections, incidents, and risk reviews on one record
- Every failed item an owned action with a date
-
Procurement
- Contractors prequalified against your own form
- SWMS read against your criteria
-
ESG
- Incident and injury data by site
- The evidence and who approved it, on the record
-
Operations
- Overdue inspections and open actions, by site
- Who is on site right now, for a roll call
-
Facilities
- Every building’s registers, with an expiry
- Inspections scheduled per site, done on a phone
-
Compliance & Legal
- Potentially notifiable incidents seen only by legal
- Who approved what, when, against which evidence
-
CFO
- Spreadsheets and point tools replaced by one record
- Your ERP and finance systems stay as they are
-
CEO
- One answer to a board question on safety
- The evidence of due diligence, kept and exportable
Built for Your Industry
Made for the Way Your Industry Runs Safety.
Every sector has its own hazards and its own proof. Pick yours.
Property & Facilities Management
Every building’s registers, inspections, and incidents, held to one standard.
See how
Transport & Logistics
Depots and distribution centres inspected, incidents closed out.
See how
Manufacturing
Plant, pre-starts, and training on the same record as the risks.
See how
Utilities
Field crews, depots, and substations: permits, risks, and incidents in one place.
See how
Healthcare & Aged Care
Incidents, inspections, and the trades working around residents.
See how
Local Government
Depots, pools, libraries, and parks in one register.
See howContact Us
Tell Us How Your Safety System Runs Now. We Will Show You One Record.
Describe your risk matrix, your inspections, and how an incident is reported today. Someone who has set this up before will come back to you.
- How your matrix, checklists, and incident types transfer
- One inspection followed from the phone to a closed action
- Where AI reads and drafts, and where your people decide
Book a Demo Instead
A straight answer, not a brochure.
Send Us a Message
Tell us what you need and who you are.
Send Message
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Case Studies
What Changed When the Record Moved.
Property & Facilities Management Automating internal and third-party audits and compliance management across the portfolio since 2011.
Read the story 
Government Internal audits for invoicing, collections, processing, and transport, back under the organisation’s control.
Sustainability Victoria Read the story
Transport & Logistics Live access, digital prequalification, and lone Worker safety across unmanned sites.
Auckland Transport Read the story
Mining Paperless, virtual contractor onboarding with an Okta-integrated workflow and real-time compliance visibility.
OZ Minerals Read the story
Education Contractor management, document approvals, and workflow automation, integrated with the university’s Access ID system.
Australian Catholic University Read the storyGuides & Reading
Choosing & Running a Safety Management System.
What a system has to hold, how to choose the software, and how AI fits.
-
Buying & Rollout
When a Manual Safety Management System Stops Working
A spreadsheet and a folder are genuinely fine at a certain size. Five countable tests that say your business has passed the point where they stop holding.
-
Buying & Rollout
How to Choose WHS Compliance Software in Australia
WHS compliance software for Australia: how to check it copes with a regulator in every state, Victoria's own Act, labour hire licensing, and onshore data.
-
AI & Automation
AI in Workplace Safety: Uses, Limits & the Law
AI in workplace safety: what it does reliably, what it must never decide, and what Australian WHS law now asks of a property or FM business using it.
Questions
Questions People Ask About Safety Management Systems.
What is a safety management system?
The policies, procedures, and records that show how a business manages work health and safety risk: how hazards are found and risks controlled, how work is inspected, how incidents are investigated, how people are trained, and how all of it is reviewed. The documents say what should happen. The records are the proof it did, and they are the part a folder of documents cannot hold.
Is a WHS management system the same as an OHS or health and safety management system?
Yes, for the purpose of choosing software. WHS is the term used in every state and territory except Victoria, which still runs on its own Occupational Health and Safety Act 2004, so OHS is the Victorian term; health and safety management system is the plain-English name. All three describe the same thing: the system that manages safety risk and keeps the evidence.
Is ComplyFlow WHS software or contractor management software?
ComplyFlow is contractor management software, and the rest of your safety system runs on the same record: risks, inspections, incidents, permits, site documents, plant, and training. The contractor you prequalified is the one whose Worker is named in the incident. The contractor management software page covers that side in full.
Do we still need our written policies and procedures?
Yes. ComplyFlow does not write your safety policy, and the AI never writes a SWMS or method statement; contractors write those and the AI reviews them against your criteria. What changes is that your procedures become the checklists, schedules, forms, and approval routes people actually use, with the record kept as they go.
Will ComplyFlow make us ISO 45001 certified?
No software can. Certification to AS/NZS ISO 45001:2018 comes from an audit by an independent certification body; in Australia and New Zealand, JASANZ accredits those bodies, and its register shows which are accredited. What ComplyFlow gives you is the records an auditor asks to see, in one place: risk reviews, inspection close-outs, incident actions, training records, and who approved what and when.
Do we keep our FM, ERP, and HR systems?
Yes. They stay your systems of record, and ComplyFlow holds the safety and compliance side. Maintenance work orders link to the supplier by ABN and site code, finance and HR systems connect through the REST API, and your people sign in through Microsoft or Okta.
Where is our data held?
On AWS in Australia. ComplyFlow has been ISO 27001 certified since 2019 and AWS Qualified Software since 2023. Access is set by role, and every change is logged.
Compliance fails in the gaps between systems. We don’t have any.
Book a 30-minute demo. We will load one of your inspection checklists, run it on a phone, and follow a failed item to a closed action. No slides, no hard sell.
- ISO 27001
- Hosted on AWS
- Microsoft & Okta SSO
- API & MCP
- Data in Australia
Compliance you can prove, instantly.