Best Free Inspection Apps for Small Teams (2026)

Six of the ten inspection apps here are free to keep, not free to try: ComplyFlow, Fiix, MaintainX, Mitti (formerly SafetyCulture), Safesite, and Safety Reports. Which one suits a small team comes down to three things: whether the free plan is free to keep, whether the app works with no signal, and whether an inspection can attach to an item of plant or equipment.

This guide compares 10 apps, and ComplyFlow is our own product. It is scored on the same three tests as the other nine, and the order below follows the scores, not our preference. Plans and caps were read off each vendor's own pages on 15 September 2026, and the three tests were read again on 12 October 2026.

What Changed This Year.

Three things, and all three change the answer.

SafetyCulture is now Mitti. The rebrand landed on 11 August 2026 and safetyculture.com redirects to mitti.com. The product is the same and the template library is now 59,216, against 500 published by Safesite and no number at all from the other eight.

Two vendors publish no price, and a third has started. Limble and Fracttal show tiers with no figures and a quote form. On Limble's pricing page the words free, trial, and the dollar sign appear nowhere at all. Lumiform showed no price on 15 September 2026; by 12 October its Professional card carries a starting price and still asks you to request a quote.¹ A price you cannot see is harder to work around than a small free tier, because you cannot compare what you cannot see.

Offline turns out to be the expensive bit, and the murkiest. Limble puts offline mode behind an upgrade from its entry plan. MaintainX's own pricing page marks offline as a Premium feature while its own support site says it is on all four plans, and we cannot reconcile those. Fiix documents offline mode thoroughly and never says which plan it needs. If the reason you are reading this is a basement, a tank farm, or a paddock, read that column before any other.

Quick Comparison Table.

The three Yes or No columns were read from each vendor's own pages on 12 October 2026, and ComplyFlow's from its pricing page on the same day. Plan caps are from the 15 September 2026 reading. Where a currency is not named by the vendor, it is not named here either.

Product	Free plan	What the free plan caps	Offline	Inspection attaches to an asset	Tests met
ComplyFlow	Yes	5 users and 5 sites or projects; additional seats from AU$2.92 a month	Yes, mobile app	Yes, full plant and vehicles module, QR-linked	3 of 3
Fiix	Yes, 'no trials, no end date'	25 active preventive maintenance tasks; no pass or fail inspection tasks; user count not published	Yes, mobile app, 'most features'; plan not stated	Yes, unlimited assets, every tier	3 of 3
MaintainX	Yes, 'free forever'	2 work orders with attached procedures a month, 2 active repeating work orders, 1 month of advanced analytics	Yes, mobile only, work orders only, cached; their own two pages disagree on the plan	Yes, unlimited assets and hierarchies, every tier	3 of 3
Mitti, formerly SafetyCulture	Yes	10 users, 5 active templates, unlimited inspections, 5 GB shared storage, 30 days of data	Yes, mobile app only; excludes the template editor, analytics, and library	Yes, asset register	3 of 3
Safesite	Yes	Unlimited members and guests; reporting restricted to the last 30 days	Yes, on the free plan, across all core features	Yes, a dedicated profile per item with service history	3 of 3
Safety Reports	Yes, in its support articles	2 checklists, 2 inspections a month, 50 checklist items per inspection	Yes, mobile apps	Yes, Scan module, Premium plan only	3 of 3
Fracttal	No	No plan names, no prices, no trial published	Yes, mobile app, once synced	Yes, assets are the centre of the product	2 of 3
Lumiform	No plan on its pricing page	A starting price for Professional; Enterprise is a quote	Yes, sync on reconnect	Yes, via entities, which manage assets such as vehicles and machinery	2 of 3
Formitize	No, 14-day trial	No user, site, template, or storage caps published	No, not found on the pages we read	Yes, an asset module that works with its forms	1 of 3
Limble	No	No price published on any tier	No, an upgrade	Yes, unlimited assets and hierarchies	1 of 3

Every product here has native iOS and Android apps and a web dashboard, ComplyFlow included: both the Inspection and Live Access apps are listed on the App Store and on Google Play.

The Ten, in Order of Tests Met.

ComplyFlow.

Purpose-built for operational safety and compliance inspections, with a web portal and native mobile apps for frontline use. Offline inspections with automatic sync, configurable templates and custom fields, scheduled inspection programs, and corrective actions in the same workflow. An inspection attaches to a specific item of plant, which carries its own documents, categories, expiry dates, and inspection history.²

Free plan: a free Starter plan for up to 5 users and 5 sites or projects, a real account rather than a trial, with additional seats from AU$2.92 a month, on its pricing page, read 12 October 2026.³

Plan limitations, in our own words: the free plan stops at 5 users and 5 sites, so a larger team pays for seats. Worker licences are AU$35 a year* and an AI-reviewed prequalification is AU$100 a year, so if inspections are genuinely all you need, you are buying into a broader compliance platform rather than a checklist tool.⁴ Offline is in the mobile Inspection app, not the web dashboard, which is the same limitation most of this list has.

Best for: a team that has to produce WHS evidence and wants inspections on the same record as the contractor, the induction, and the incident. See Inspections and Audits.

Fiix.

A maintenance system from Rockwell Automation with an open-ended free plan and thorough mobile offline documentation. Unlimited assets with hierarchies on every tier.⁵

Free plan: nil, in Fiix's own words 'no trials, no end date'. It allows 25 active preventive maintenance tasks and 'limited users', a number it does not publish.⁵

Plan limitations, and read this one before choosing Fiix for inspections: pass and fail inspection tasks are not on the free plan. They are a Basic plan feature, which is a paid per-user monthly plan. So the free tier gives you an asset register, work orders, and preventive maintenance, but not the thing this article is about. Reporting is also on Basic; Professional adds custom analytics and reports. Fiix does not state which plan offline mode requires, anywhere. Its mobile offline mode covers 'most features', not all, and there is a real trap in its own documentation: if you sign out before the app syncs, or leave it idle for 30 days, offline changes are lost.⁶

On currency, Fiix is the honest one. Its pricing page names no currency, but its support article says plainly that it supports US dollars only, with no Australian dollar option.⁷ Worth knowing before a Sydney reader assumes the listed price is what lands on the card.

Best for: asset-heavy organisations that want inspections inside broader maintenance management and are willing to start at the Basic plan.

MaintainX.

A maintenance and operations platform whose free tier includes checklists and inspection workflows, strongest where inspections tie to equipment and recurring maintenance. Unlimited assets and locations with hierarchies on every tier, including free.⁸

Free plan: Basic, described as free forever. Essential and Premium are priced per user per month, with annual and monthly billing both published on its site; Enterprise is custom. Currency not named anywhere, including in its terms of service.⁹

Plan limitations, from its own pages: the free plan allows 2 work orders with attached procedures a month, 2 active repeating work orders, and one month of access to advanced analytics.⁹ Those caps make free a trial in practice. Offline is mobile-only, covers work orders only, works from a capped cache you must build while online, and is not available to requester accounts at all.¹⁰

And a conflict worth knowing before you commit. MaintainX's own pricing page marks offline mode as a Premium feature, absent on Basic and Essential. Its own support site lists offline mode as available on Basic, Essential, Premium, and Enterprise.¹⁰ Those cannot both be right and we are not going to pick one for them. If offline matters to you, get MaintainX to confirm in writing which plan you need.

Best for: facilities and manufacturing teams that want inspection tied to equipment maintenance, with the offline question settled in writing first.

Mitti, formerly SafetyCulture.

The most mature mobile inspection product here, with a template library of 59,216 templates, 912 courses, and 34 collections on its own library page, far ahead of any count the other vendors here publish.¹¹ Offline capture, scheduling, and analytics, and the most generous free user count of the six free plans.¹²

Free plan: nil, up to 10 users, 5 active templates, unlimited inspections, 5 GB shared storage, and 30 days of data across 3 dashboards. Premium is priced per seat per month, in US dollars, with annual and monthly billing both published on its site. Any plan can be trialled for 30 days.¹³

Plan limitations, from its own pages: the free plan holds only 30 days of data, which will not answer anyone asking what you inspected last quarter. Offline is mobile-only and excludes the template editor, analytics, and the library. A user may be signed in on up to three mobile devices at once, on every plan, which catches teams sharing a tablet. And the price is published in US dollars while its FAQ says Australian customers are billed in Australian dollars at a figure it does not publish.¹³

Best for: teams that want a very large template library and a well-proven mobile experience, and can live with a 30-day data window while on the free plan.

Safesite.

A safety-first inspection and hazard platform, with toolbox talks, hazard management, and safety scoring alongside inspections. Its offline story is the clearest of the ten and it is on the free plan, which no other vendor here can say as plainly.¹⁴

Free plan: nil, with unlimited members and guests, including offline mode and the equipment register. Premium is priced per member per month, with annual and monthly billing both published on its site, and a 30-day trial. Safesite names no currency anywhere on its site, so neither do we. Over 500 templates and forms. Currency not named anywhere on its site.¹⁵¹⁶

Plan limitations, from its own pages: reporting on the free plan is restricted to the last 30 days, which is the trade for unlimited people. Offline covers all core features but not signing in, exporting a PDF, or any library template you have not already downloaded, so pull a new template down before you lose signal. The 30-day trial is on Premium, not a second free option.¹⁴

Best for: a crew of any size where everybody needs an account, the work happens without signal, and nobody needs reporting further back than a month.

Safety Reports.

From AlignOps, standards-driven inspection checklists with web reporting and mobile apps, well known in construction safety for tying findings to follow-ups.¹⁷

Free plan: yes, though not on the pricing page. Its support articles document a free account limited to two checklists, two inspections a month, and 50 checklist items per inspection.¹⁸ Its app registration page also advertises a 14-day free trial across five apps. The pricing page shows only Pro and Premium, both 'contact us for pricing'.¹⁷

Plan limitations, from its own pages: two inspections a month is the tightest free cap here by a wide margin, and 50 checklist items will not hold a long plant inspection. Asset handling is in the Scan module, on Premium only. Neither paid tier publishes a price in any currency. Its checklists are built on United States occupational safety standards rather than Australian WHS regulations, which matters if the evidence has to line up with what a local regulator expects.¹⁹

Best for: construction safety teams working to United States standards who want a defensible record and a free account to test it with.

Fracttal.

A cloud maintenance system where assets are the centre of the product, with mobile offline capture after sync and IoT integration for predictive maintenance.²⁰

Plans: none published, and this is the flattest finding of the ten. There are no plan names, no prices, no free tier, and no trial anywhere on Fracttal's own site in English or Spanish. Its /prices, /pricing, and /plans paths all serve the same quote form, and its own FAQ links to a plans page that is that form.²¹

Plan limitations, from its own site: you cannot establish any of them without contacting sales. Offline works on the mobile app once it has synced.²²

Best for: organisations that want IoT-integrated maintenance and are comfortable starting with a sales conversation rather than a trial.

Lumiform.

A clean web platform with native apps and a no-code form builder, more than 12,000 starter checklists, and offline sync on reconnect. Findings convert into tasks and corrective actions, and its entities manage assets such as vehicles and machinery.²³²⁴

Plans: no free plan on its pricing page. The page shows two cards, Professional and Enterprise, both 'request a quote', and its own FAQ confirms those two.¹

Plan limitations, from its own pages: Professional now shows a starting price, which we do not repeat here; Enterprise is a quote, and there is no stated trial length. Its billing currencies are euro, pound sterling, and US dollar, with no Australian dollar option. One oddity we will not resolve on their behalf: the pricing page's meta description still advertises a free-forever plan and a per-user monthly Professional plan, priced in euros, that the page itself no longer shows, and its support pages still reference free-plan support. The pricing page is the authority here, but ask them.¹

Best for: teams that want a large pre-built template library and are prepared to have a sales conversation to find out what it costs.

Formitize.

A forms and inspection platform strong on highly customised reporting, popular in building inspection, pest control, fire, and service businesses.²⁵

Plans: no free plan. A 14-day free trial with no card required, then a per-user monthly price listed on its site. Formitize is the only vendor of the ten, ComplyFlow aside, that ties its price to Australia: its page states that all prices exclude GST for Australian businesses.²⁶

Plan limitations, from its own pages: its asset module links to its forms, but its pricing page does not say whether assets cost extra, so ask before you plan on them. Offline is the other gap: its pages carry no offline statement for forms or workflows, so confirm that before a demo. No user, site, template, or storage caps are published at all, which cuts both ways.²⁶

Best for: pest control, building inspection, and service businesses that need heavily customised reports and want an Australian price in writing.

Limble.

A well-regarded maintenance platform with unlimited assets and asset hierarchies on its entry tier, native apps, and QR-driven task initiation.²⁷

Plans: no free plan. Three tiers, Standard, Premium+, and Enterprise, with a 'calculate my price' link.²⁷

Plan limitations, from its own pricing page: no price is published on any tier, and the words free, trial, and the dollar sign appear nowhere on the pricing page or the homepage. More importantly here, offline mode is not included on Standard: its own comparison marks it absent there, and its page describes Premium+ as Standard plus offline mode. An inspection tool that charges extra to work without signal is a specific thing to establish before a demo, not after.²⁷

Best for: maintenance teams with a budget conversation already underway, working somewhere with reliable connectivity or willing to pay for the upgrade.

How We Chose and Ordered These Ten, and How They Were Checked.

Every product had to have native iOS and Android apps, a web dashboard, offline inspection capability, a free plan or a trial, and core inspection features: customisable templates, scheduled inspections, and corrective actions. Each is then scored Yes or No on three tests, and a Yes needs a word-for-word quote from the vendor's own page.

1. Free plan to keep: its pages show a plan that costs nothing and has no end date, not a trial.
2. Works offline: its pages say its inspection or mobile app works with no signal on the plan you start on, and a vendor that puts offline on a dearer plan, or does not say, scores No.
3. Inspection attaches to an asset: its pages describe inspections, checklists, or work attached to an asset or equipment record.

The entries run in order of tests met, most tests met first, with ties in alphabetical order, computed from the table. Six platforms meet all three tests, so ComplyFlow is listed first because it comes first in the alphabet, not because of a verdict. It is a tally of what each vendor's pages say: we wrote the tests, and we make ComplyFlow, so read the order as a starting point and each 'Best for' line as the useful part.

What changed in this edition, and why. An earlier version carried a 'known limitations' list under each competitor, built from paraphrased user reviews. That is gone. An anonymous review substantiates nothing under Australian Consumer Law, so it was never evidence for the claims it was carrying, and it produced an obvious asymmetry, where nine competitors had a list of faults and our own product had none.

Every limitation above is now read off the vendor's own published plan, and ComplyFlow carries one too.

A word on what a gap means here. Where this guide says a vendor does not publish something, that is exactly what it means: we could not find it on their own live pages when we read them, on 15 September 2026 and again on 12 October 2026. It does not mean the product cannot do it, and several of these sites build parts of their pricing pages with scripts that may not have rendered for us. Where a vendor's own two pages disagree, as MaintainX's do about offline mode, we have said so rather than picking the one that suited the argument. Plans change. Check with the vendor before you buy, and tell us if we have something wrong and we will fix it.