Approved Is Not Ready. Ask Every Vendor Why.
Every system shows a green tick. This free 12-page eBook gives your team 15 questions that find out what sits behind it, one scenario to run in every demo, and a scorecard to keep.
- 12 pages, PDF
- 15 questions to ask
- Current to October 2026
- Every source listed and dated
Download
The Contractor Management Software Buyer's Guide.
What to ask every vendor, why each question matters, and the one demonstration that settles it.
- 15 questions, each with what a good answer shows
- One demo scenario to run on every vendor
- A blank scorecard for 3 vendors
Free, no form
The Contractor Management Software Buyer's Guide
Download the eBook (PDF)Then try it on your own contractors.
The Starter plan is free for up to 5 users and 5 sites. Or see the record the eBook describes in a demo.
What Is Inside
Eight Chapters, From the Chain to the Choice.
Vendor-neutral, written so any good platform can pass it. Open a page to see it as it prints.
- 01Before you ask: the chain, and how to ask
- 02Questions 1 to 4: the contractor and the worker
- 03Questions 5 to 8: the documents and the work
- 04Questions 9 to 12: the gate and the record
- 05Questions 13 to 15: living with it
- 06The demo test: one scenario for every vendor
- 07The scorecard
- 08Running the evaluation: who owns what, and in what order
Who It Is For
For Everyone Who Signs Off the Choice.
A safety lead usually champions the purchase. These roles each own some of the questions.
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Safety & HSE Manager
- What counts as ready, worker by worker.
- Questions 1 to 6, 9, and 11.
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Procurement & Contracts
- The scorecard, the demo test, and question 14.
- How to run it as a short list or an RFP.
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Operations Manager
- The gate, and how a site adds its own requirements.
- Questions 7, 8, and 10.
-
CFO
- The cost lines to price over 3 years.
- Question 15, at your volumes and at double.
Customer Stories
How Teams Keep This Record on ComplyFlow.
Property & Facilities Management Automating internal and third-party audits and compliance management across the portfolio since 2011.
CBRE Read the story
Airports & Ports Closed an Enforceable Undertaking in six months, and helped build the platform that did it.
Qantas Read the story
Education Contractor management, document approvals, and workflow automation, integrated with the university’s Access ID system.
Australian Catholic University Read the story
Transport & Logistics Live access, digital prequalification, and lone Worker safety across unmanned sites.
Auckland Transport Read the story
Questions
Questions People Ask About the eBook.
Who is the eBook for?
The team choosing contractor management software: the safety lead who champions it, and the procurement, operations, IT, and finance people who sign it off.
Does it favour ComplyFlow?
We make contractor management software, so we say so. The questions are written so that any good platform can pass them, ComplyFlow is not scored in it, and we expect to be asked every one.
How does it fit with the RFP Builder?
They use the same framework. The eBook is the version to print and share; the RFP Builder turns your own answers into a weighted brief and RFP wording.
Is the eBook free?
Yes. It is a 12-page PDF, free to download, with no form to fill in.
Is this legal advice?
No. It is general information about the law as it stood when it was written, with every source listed and dated on the last page. For a decision about your own business, ask your own adviser.
How current is it?
It is current to October 2026. It is reviewed when the RFP Builder changes, or when the laws it cites change.
Ask Us All 15. Then Run the Scenario.
Bring your 5 sample contractors and the 15 questions to a demonstration, and we will run the scenario live.
- ISO 27001 since 2019
- Sydney-based since 2009
- Data hosted on AWS in Australia