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Digital Permit to Work Software

No Permit, No Access. Every Permit on the Record.

Hot works, heights, confined space, and isolation, in one online permit to work system. Raised on a phone, the SWMS read by AI, each section to its approver, and the crew signing in to the permit itself.

Book a Demo See What It Covers
  • Safety & HSE
  • Area Supervisors
  • Facilities
  • Maintenance Managers
  • Contractors
The SWMS is read before the permit is approved

What an Online Permit to Work System Does.

Permit to work software controls who does high-risk work and who approves it. ComplyFlow raises the permit on a phone, AI-reads the SWMS, and the crew signs in to the permit.

  • The permit is raised where the work is. A supervisor or a contractor starts it in the Live Access app or on the desktop: type, site, location, disciplines, start and expiry, holder, and the SWMS attached.
  • Every section goes to the person who should judge it. Isolations to the area supervisor, the SWMS to safety, authorisation to the permit approver. Request more information on one question, hold, approve, or cancel.
  • AI reads the SWMS before anyone signs it. An AI agent on the permit form reads the method statement against your criteria and lists what is missing. A person approves; the AI never does.
  • The crew signs in to the permit, not just the site. An active permit appears on the contractor’s Live Access dashboard; they sign in to it, and the area supervisor can see who is working under which permit.
A welder in a leather apron and a fire watch in hi-vis at a pipe rack, the fire watch holding a phone with the permit open beside a red isolation tag

What It Covers

The Whole Module, Not the Highlights.

Everything below is in the product today and documented in the Help Centre, not on a roadmap.

Raise

Review

Work & Record

Every item links to the Help Centre article that documents it.

How It Works

Four Screens That Carry the Module.

Real screens, not diagrams: the permit as it is raised, the SWMS as AI reads it, the approval in the app, and the crew signed in under it.

The Permit, Raised Where the Work Is.

Type, site, and location. Start and expiry with the hour. Holder, applicant, and the disciplines it covers. A related isolation permit linked. Each section with its reviewer and its status, so everyone can see what is waiting on whom. The permit form itself comes from the Forms module, with sections, reviewers, branching logic, and AI review on chosen questions.

  • Your permit types and disciplines
  • Related permits linked
  • Draft saved, submitted, reviewer emailed

The SWMS, Read Before Anyone Signs.

An AI agent sits on the method statement question. It reads the attachment against the criteria you set, section by section, and lists what is missing while the permit is still a draft. The facilities manager who is not a safety specialist sees the gaps; the approver still decides.

  • Section-by-section grades against your criteria
  • The reasons shown, so you can disagree
  • A person approves; the AI never does

Approved From the Ute, Not the Office.

The area supervisor opens Permits Awaiting Approval in the Live Access app, filters to For Review, opens the files, and approves or rejects with a comment. The applicant is notified. The permit goes active and appears on the contractor’s dashboard.

  • Permits Awaiting Approval in the app
  • View the files, approve or reject with a comment
  • Applicant notified on the spot

The Crew Signs In to the Permit Itself.

An active permit is on the contractor’s Live Access dashboard. The crew signs in to it, so the live list shows not only who is on site but who is working under which permit, and the area supervisor can check sign-ins and sign-outs against it.

  • Active permits on the contractor’s dashboard
  • Sign in to the permit, not only the site
  • Sign-ins and sign-outs checked against the permit

Who It Is For

What Digital Permits Means for Me.

Find your job. The three lines under it are what changes on your desk, not ours.

ComplyFlow Is Already Trusted.

High-risk permits at property, transport, resources, manufacturing, government sites, and more already run on ComplyFlow.

  • CBRE
  • BlueScope
  • National Intermodal
  • ISPT
  • Toll
  • Lendlease

Contact Us

Tell Us About Your Permit Types. We Will Tell You How They Would Run.

Describe the permits you issue, who approves them, and what you check before work starts. Someone who has set this up for terminals, towers, and plants will come back to you.

  • How your permit types map to sections, reviewers, and conditions
  • What AI can and cannot tell you about a SWMS against your criteria
  • What approving from a phone means for your approvers and your crews
Book a Demo Instead

A straight answer from someone who has set this up before, not a brochure.

Send Us a Message

Tell us what you need and who you are.

Send Message

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How It Helps

Every Job in the Module: Digitised, Automated, Read by AI.

Three things make ComplyFlow different, and every job in permit to work draws on all three.

  • 01

    The Whole Lifecycle, on One Record.

    The contractor who holds the permit is the company you prequalified, the Worker who signs in to it is the one whose licence you approved, and the incident, if there is one, lands on the same record.

  • 02

    Your Procedures, Digitised & Automated.

    Your permit types, your questions, your reviewers by role. The permit cannot be approved with a section missing, and it expires at the hour you set.

  • 03

    AI That Does the Reading.

    The SWMS read against your criteria before the permit is approved, with the gaps listed and the reasons shown. A person approves every one; the AI never does.

What you do Digitise Automate AI
Raise the permit Type, site, location, disciplines, start and expiry, holder, attachments, on a phone. The reviewer is emailed; the draft waits on the dashboard. Ask your assistant which permits are due to start before 7am tomorrow.
Review the method statement The SWMS attached to the permit, not buried in an inbox. It cannot be approved while a required section is missing. Read against your standard in seconds, section by section, with a grade.
Approve it Each section on its reviewer’s dashboard or in the Live Access app. Feedback goes back to the applicant; approval waits until every section clears. What is missing listed before you open the file.
Do the work The active permit on the crew’s Live Access dashboard; they sign in to it. The live list shows who is under which permit; the permit expires at the hour. Ask who is working under a hot works permit right now.
Prove it afterwards The permit with its answers, attachments, approvals, and sign-ins. Export the form; permits by type through the API. Ask in plain English through ChatGPT, Claude, or Copilot.
A carbon-copy permit to work pad on a site office desk with a pen, a stack of used permit copies on a spike, and a laminated permit procedure on the wall

How It Stacks Up

Where Permits Usually Live, and What Each Misses.

Most sites run permits on a carbon-copy pad, a PDF form, or a permit module inside a safety suite. Each covers part of it.

The permit padFast to fill in, impossible to find later, and nobody read the SWMSA PDF form by emailDigital in name; the approval is a reply and the record is an inboxA safety suite’s permit moduleKnows the permit; does not know whether the crew signed in ComplyFlowOne record, your standard
Raised and approved on a phone, where the work is Not thereNot therePartly Live Access app for applicant and approver
The SWMS read against your criteria before approval Not thereNot thereNot there AI agent on the permit form, gaps listed
Each section to its own reviewer, by role Not thereNot therePartly Isolation to the supervisor, SWMS to safety, sign-off to the approver
The crew signs in to the permit itself Not thereNot thereNot there Active permits on the contractor’s dashboard; who is under which permit
Expiry with the hour, then closed PartlyNot thereBuilt in Start and expiry with times; expired after
The permit, the company, the Worker, and the incident on one record Not thereNot therePartly One record from prequalification to close-out

This compares kinds of product, by how they are sold, not named vendors. Named comparisons, with dates and sources, live on the comparison pages.

What You Get

What Digital Permits Deliver, in Plain Words.

No hot work without a signed permit, no permit without the SWMS read, and a record that says who was under it when.

An area supervisor in hi-vis leaning on the tray of a ute at a plant, approving a permit on his phone while a contractor crew waits by a scissor lift

No Permit, No Access

The permit is active before the crew can sign in to it, and it expires at the hour you set. The gap between the pad and the job is gone.

The SWMS Actually Gets Read

Where you turn it on, AI reads every method statement against your criteria and lists the gaps. The approver reviews the gaps, not 20 pages, and still makes the call.

Approved by the Right Person, Wherever They Are

The area supervisor approves from the app with the files open. Isolations go to the supervisor, the SWMS to safety, the sign-off to the approver.

You Know Who Is Under Which Permit

The crew signs in to the permit, so the live list shows the permit against each person and the supervisor can check them off.

Contractors Raise Their Own

A prequalified contractor starts the permit in Live Access with the SWMS attached. You review; you do not transcribe.

Every Permit, Findable

Answers, attachments, approvals, comments, and sign-ins on one form, exported when the investigator asks.

Getting Started

We Set It Up With You. We Stay With You.

You are not handed a login and left to it. Our onboarding team builds your permit types and approval roles with you, sets the SWMS criteria, and stays on hand once the first permit is raised.

  • Mitch Bourne, ComplyFlow
  • Jessica Morgan, ComplyFlow
  • Sam Bourne, ComplyFlow
  • Phil Wallach, ComplyFlow
  • John McCann, ComplyFlow
  1. 1 We Map Your Permit Types

    Hot works, heights, confined space, isolation, and yours: the questions, the disciplines, the sections, and who reviews each.

  2. 2 We Set the SWMS Criteria

    What a method statement must cover for each permit type, so the AI agent reads against your standard, not a generic one.

  3. 3 We Set Approvers and Sites

    Permit Role Approvers and Site Monitors by site, and the Live Access app on the supervisors’ phones.

  4. 4 You Go Live, We Stay Close

    Training for your supervisors and contractors, a Help Centre for everyone, and a support team that picks up the phone.

  • ISO 27001 certified ISO 27001Certified 2019
  • AWS Qualified Software Certified 2023
  • GDPR, General Data Protection Regulation Compliant 2020
  • Microsoft Okta Single sign-on

Security & Data

Certified, Audited & Hosted in Australia.

Your compliance record is the evidence you rely on when somebody asks, so where it lives and who can reach it matters. ComplyFlow is ISO 27001 certified, runs on AWS in Australia, and your people sign in with the accounts they already have.

Questions

Questions People Ask About Digital Permits Before a Demo.

Who can raise a permit?

A supervisor or a staff member in the Live Access app or on the desktop, or the contractor themselves in Live Access. The permit then goes to the reviewers your permit type names; nothing is active until they approve it.

What is a permit to work system?

A permit to work system controls high-risk jobs such as hot work, work at heights, and confined space entry. Before work starts, a named person checks the hazards, the controls, and the SWMS, then approves the permit for a set place and time. When the job ends or the permit expires, the work stops until a permit is issued again.

Can different people approve different parts?

Yes. Each section has its own reviewer, set by role, by team, or as a named permit holder. The area supervisor can approve the isolations while safety is still reviewing the SWMS, and the permit stays under review until every section clears.

What does the AI do with the SWMS?

An AI agent on the permit form reads the method statement against the criteria you set for that permit type and lists what is missing, section by section, while the permit is still a draft. A person approves every permit; the AI never does.

How does the permit connect to sign-in?

Once a permit is active it appears on the contractor’s Live Access dashboard and the crew signs in to it. The live list then shows who is working under which permit, and the area supervisor can check sign-ins and sign-outs against it.

What happens when a permit expires?

A permit runs from a start to an expiry, both with the hour. After the expiry it reads as expired, and the crew cannot sign in to it where the site is set up that way. Raise a new one or extend it through your review process.

Can we get permit data into our own systems?

Yes. Form data by form type is available through the REST API, a completed permit can be exported, and through MCP an assistant such as ChatGPT, Claude, or Copilot can be asked which permits are active on a site today.

See It With Your Own Permit Types.

Book a 30-minute demo. We will build one of your permit types live, attach a SWMS, watch the AI read it, and approve it from a phone. No slides, no hard sell.

Book a Demo Speak to Us
  • ISO 27001
  • Hosted on AWS
  • Microsoft & Okta SSO
  • API & MCP
  • Data in Australia

Compliance you can prove, instantly.