See Who Is Cleared Before They Step Onto Campus.

Software that checks every contractor company and Worker who comes onto a school or campus, before they start: insurances, licences, inductions, and any working with children check your policy requires. It keeps the sign-in, the permits, and the audit trail on the same record. ComplyFlow is Sydney-based contractor management software, with data hosted in Australia, used by Australian Catholic University since 2015.

It depends on the state or territory and on the work. Checks run under state and territory laws, and the rules on who needs one differ. In Queensland, school work that is not directed towards children and allows no more than incidental contact with them is not regulated employment; in Victoria, occasional direct contact with children that is incidental to the work does not on its own make the work child-related. Your school or university policy may also ask for more than the law does. In ComplyFlow you set the check as a requirement for the sites and contractor categories your policy names, and each Worker’s check is held with its expiry.

Under the model WHS Act, running a school or university is a business or undertaking, and whoever conducts it is a person conducting a business or undertaking (PCBU), whether or not for profit: a university, the body that runs a non-government school, or for a government school the state, whose education department may be named as the responsible agency. A contractor and the contractor’s employees are workers when they carry out work for it, and it must ensure, so far as is reasonably practicable, their health and safety while they are at work in its business or undertaking, and that other people, such as students, are not put at risk by that work. Where more than one person has a duty in relation to the same matter, each must, so far as is reasonably practicable, consult, cooperate, and coordinate activities with the others. Victoria’s OHS Act sets its own duties. What a PCBU is responsible for sets it out.

Under the model WHS Regulations, a workplace needs no register only if the building was constructed after 31 December 2003, no asbestos has been identified, and none is likely to be present. Queensland uses 31 December 1989, and Victoria has no date test. Under the model Regulations, the register must be readily accessible to workers, their health and safety representatives, and businesses that carry out or require work there, and a business whose work involves a risk of exposure to airborne asbestos must be given a copy; Victoria’s access rules differ. Our asbestos register guide covers who gets it and when.

Yes. Requirements sit at the organisation level with extras per site: a boarding house, a science lab, or a capital works zone can each ask for more. A contractor uploads their documents once, and each site measures them against its own list.

Yes, through the open API. Those systems stay your systems of record. Australian Catholic University integrated ComplyFlow with its Access ID system, its help desk, and its purchase order systems.

ISO 27001 certified since 2019

They register once by ABN, add their Workers, and keep one profile for every Client on ComplyFlow, with a reminder before anything expires. A cleaner who works for two schools on ComplyFlow registers once. Will our subcontractors use it? answers the question in full.

A school visitor app signs people in; a prequalification network checks companies against its own standard. ComplyFlow checks against your standard, then carries the result to each Worker, each site, and each permit, with AI reading documents against your criteria and your people deciding. The comparison pages set ComplyFlow beside named products, with dates and sources, and AI in ComplyFlow shows what the AI reads.

Yes. Create a free account and look at the product yourself, with no credit card required. Or book a 30-minute demo and we will set it up against one of your own schools or campuses.