Contractor Management Software That Proves Every Worker Was Checked.

Software for the business that engages contractors. It checks each company against your requirements before it is engaged, checks every Worker it sends for the work they will do, and keeps that record current while the work runs: insurances, licences, sign-in, permits, inspections, and incidents. ComplyFlow holds all of it on one record for every contractor, Worker, and site.

Judge it on what you will use every week, not on a feature list: whether each Worker is cleared, not only the company; whether requirements can differ by site and work type; whether sign-in reads the record; what happens the day a document lapses; who decides when AI reads a document; and where the data is held. Ask each vendor to show it on one of your own contractors. Our Australian guide scores the platforms sold here on nine tests.

Under the model WHS Act, a contractor’s people are workers, so the business that engages them must ensure their health and safety, so far as is reasonably practicable, while they are at work, and it cannot transfer that duty by contract. Victoria’s own Act extends an employer’s duties to the independent contractors it engages, for matters it controls. Some checks are law, such as seeing each Worker’s high risk work licence before the work starts; others, such as the ABN and certificates of currency, are practice. What contractor management is sets out which is which.

No. Construction is where most people meet it, but any business that brings another company’s workers onto its sites needs the same discipline, with checks matched to the work: property and facilities managers, transport and logistics operators, manufacturers, utilities, mines, hospitals, and councils. Each industry page says what changes in that sector.

Hold what proves the company and each Worker can do the job safely: the ABN, the trade licence, public liability and workers’ compensation certificates of currency, a SWMS for any high-risk construction work, induction records, and each Worker’s licences and tickets. Keep every expiry date, because a certificate that lapses mid-job stops proving anything. Contractor compliance software keeps those dates current after approval.

No. Job management software runs a contractor’s own quotes, jobs, and invoices. Contractor management software is for the business that engages contractors and has to show they were checked: the property owner, the facilities manager, the transport operator, the principal contractor. If you are the contractor, the contractor page is for you.

A network checks companies against its own standard and stops there. ComplyFlow checks against your standard, then carries the result through to each Worker, each site, and each permit. A company being approved and a Worker being cleared are two different things, and ComplyFlow does both. How the options compare is in our guide.

They register once by ABN, add their Workers, and keep one profile for every Client on ComplyFlow, with a reminder before anything expires. A Worker licence is AU$35 a year* per Worker, valid with every Client on ComplyFlow. The standard company prequalification is AU$100 a year, where a Client asks for one.

Yes. They stay your systems of record, and ComplyFlow holds the compliance side. Maintenance work orders link to the supplier by ABN and site code, finance and HR systems connect through the REST API, your people sign in through Microsoft or Okta, and AI assistants read the record through MCP.

The contractor is reminded before it lapses. On the day it does, the status on the record changes, and the Worker is flagged at the next sign-in scan. Where a site is set up that way, a Worker who is not cleared is stopped rather than only flagged.

Data is hosted on AWS in Australia. ComplyFlow has been ISO 27001 certified since 2019 and AWS Qualified Software since 2023. Access is set by role, and every change is logged, so you can show who did what and when.