Free Procurement Brief Builder
Build a Vendor-Neutral RFP for Contractor Management Software.
Six short steps about your organisation, your contractors, and how you buy. Get a request for proposal with every section a buyer needs, written so that every vendor answers on the same basis, ready to download as a Word document.
- 6 steps, about 10 minutes
- Sections 1 to 4 on screen, no email
- Download as Word, ready to send
- Names no vendor, favours none
What Is in the Brief
Fourteen Sections, Ready to Send.
The first four open straight away. The rest, and the Word download, open with your name and company email, once, and a person at ComplyFlow can follow up.
- 1 Open straight away
Introduction & Purpose
What you are buying, your objectives, and what Must, Should, and Could mean.
- 2 Open straight away
About Our Organisation
Your industry, states, sites, contractor volumes, and how you work today.
- 3 Open straight away
Scope
What is in, what is out, and the kinds of contractors you engage.
- 4 Open straight away
Functional Requirements
Up to 15 areas and 40 requirements, each with your priority and columns for the vendor’s answer.
- 5 With your details
Integrations
Single sign-on, your API, finance, work orders, HR, access hardware, and reporting, at the priority you set.
- 6 With your details
Security, Privacy & Data
Where data is stored, every place it can reach, assurance evidence, access controls, backups, and AI.
- 7 With your details
Implementation, Migration & Training
The plan, your records, onboarding your contractors, and training.
- 8 With your details
Support & Service Levels
Hours in Australian time, response targets, availability, and updates.
- 9 With your details
Pricing Schedule
Your pricing basis, every cost line at your volumes and at double, and the term. No figures.
- 10 With your details
Demonstration
One scenario, run live on every vendor with your own sample contractors.
- 11 With your details
Vendor Information & References
Company, references, insurance, subcontractors, roadmap, ownership of your content, and exceptions.
- 12 With your details
Evaluation
Criteria and weights out of 100, the scoring scale, and the response classes.
- 13 With your details
Timeline
Your dates, from issue to go-live.
- 14 With your details
How to Respond
Submission rules and the standard conditions of the request.
Why It Is Different
Not a Vendor’s Wish List. A Brief Any Good Platform Can Answer.
Most RFP templates are written by a vendor so that its own product ticks every box. This one is not.
Customer Stories
How Four Teams Run Their Contractor Chain on ComplyFlow.
Airports & Ports Closed an Enforceable Undertaking in six months, and helped build the platform that did it.
Qantas Read the story
Property & Facilities Management Automating internal and third-party audits and compliance management across the portfolio since 2011.
CBRE Read the story
Transport & Logistics Live access, digital prequalification, and lone Worker safety across unmanned sites.
Auckland Transport Read the story
Education Contractor management, document approvals, and workflow automation, integrated with the university’s Access ID system.
Australian Catholic University Read the storyQuestions
What Buyers Ask Before They Start.
How long does the procurement brief take?
Six steps, about 10 minutes. Every answer starts with a sensible setting or Not sure, so you can change only what matters to you and come back to the rest.
Do I need to do the chain check first?
No. The brief stands alone. If you did the chain check earlier in the same browser tab, the areas behind your weak links start at Must, and you can change them.
Do I have to give my email to build the brief?
No. Sections 1 to 4 are on screen with no details. Sections 5 to 14 and the Word download ask for your name and company email, once.
Why would a software vendor make a vendor-neutral brief?
Because a brief that favours one vendor gets ignored. The document your vendors receive names no vendor. ComplyFlow is named only in the separate scoring guide for your committee, which never goes to vendors.
Does the brief say whether a vendor meets the law?
No. It asks vendors to describe and show what their system does. Nothing in it assesses whether you or a vendor meet any law or standard, and it is not legal advice.
What happens to what I type?
Your organisation name and the contact for responses go into your document only; they are never sent anywhere. Your choices are kept in this browser tab so you can come back to them. If you send the form, ComplyFlow keeps your name and company email so a person can follow up. How personal information is held is in the privacy policy.
Send Every Vendor the Same Brief.
Six steps and about 10 minutes. Sections 1 to 4 are on screen straight away, with no email needed.
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