Choosing Construction Safety Management Software

Choosing Construction Safety Software

Does your company’s safety management system meet the expectations of Australia’s constantly evolving regulatory environment?

What is a Safety management system?

Safety Management Systems help to proactively manage health and safety across worksites by capturing, reviewing and utilising information, allowing you to keep your organisation compliant.

In a nutshell, the main purpose of a safety management system is to provide a systematic approach for managing safety risks in operations. SMS also aims to improve safety by building on existing processes, minimise operational risks and reinforce overall safety culture. Effective safety management is crucial in continuing to operate and grow the business, especially in high-risk industries such as aviation, energy, maritime, and construction.

Supporting a healthy safety management system typically involves robust processes for:

  • Contractor / supplier vetting and risk management (prequalification, document verification)
  • For suppliers, this would include SMS Documentation
  • Worker compliance and competency management, training and inductions
  • Incident management
  • Work Permits
  • Audit & Inspections / Risk Assessments
  • Learning Management
  • Safety Communication

Building and maintaining an efficient and effective Safety Management System (SMS) can be a challenging undertaking for some organisations however, and especially so if leaning on manual processes (e.g. paper and spreadsheets approach).

While implementing a paper-based Safety Management Systems may seem appealing at first (not having to search for a provider), organisations who want to take compliance and risk seriously are best off looking into a digital Safety Management solution.

Why? Having to keep on top of document management for processes including worker competency management, inductions and training, incidents, work permits and compliance monitoring can be a big hassle for safety managers or teams. Paper trails can be unreliable (let alone standup in audits), compliance gaps can emerge, operational visibility over safety and compliance is poor if not non-existent, staff can change and information can be lost… the list goes on. The amount of time and energy needed to resource an effective SMS can quickly add up in terms of both labour costs and lost time actually doing the hands-on safety work if staff get stuck in administration.

Fortunately, there are a few powerful Safety Management Software solutions for construction available in the Australian market, built to meet the expectations of Australia's evolving regulatory environment.

What features should a Construction Safety Management software include?

Construction safety management software can help organisations save time and money by improving worker performance and ensuring compliance with industry safety and quality standards.

At a minimum, effective Construction Safety Management Software should allow users to invite their contractors and manage:

Why you need to choose Construction Safety Management Software wisely.

Choosing the appropriate Construction Safety Management Software for your organisation will depend on your business operations, requirements and budget.

You need to ensure that the software is relevant to your industry, supports your overall risk management strategy, and can cater for any industry-specific requirements (e.g. is flexible enough to be adjusted to your own business’ needs, meet regional or state legislation, etc).

It’s also critical that the user experience for contractors or workers feels effortless and easy to navigate; a tool nobody wants to use, or can’t easily understand, becomes a sunk cost and redundant to your business.

For Enterprises that have to manage an ever-changing supply chain in an evolving regulatory environment, a system that can quickly onboard and capture contractor records and safety information is critical. This will ensure you have complete visibility of your supply chain workers, their qualifications, competency, level of training and any inductions - all in one place. A system that manages contractors and also allows you to add any extra modules to track incidents, corrective actions, audits, site access management, LMS training and inductions, safety work permits and physical asset compliance is a system worth looking into.

Quick Checklist for Selecting Construction Safety Management Software

With so many Construction Safety Management Software systems available on the market, selecting one can be a daunting task.

When choosing a software system it is important to discuss what features are a priority for your organisation and what your pricing range is.

Some of the factors you should consider when selecting a system are:

  • compliance status management: does it allow you to quickly identify workers and contractors that are compliant based on their work role, site or other unique business criteria?
  • document verification (are all submitted documents verified by the provider, or is there functionality for your team to review/reject/approve documentation?
  • visibility of whole safety system - what do you need to see?
  • is the software user-friendly? are users guided effortlessly through the steps they need to take?
  • does it offer live chat and email support from real people? (forcing your contractors to interact with unhelpful bots is not recommended)
  • can you customise your requirements for suppliers or workers?
  • does the provider offer best-practice industry templates or standard set up for your region / legislation?
  • ability to undertake site audits
  • document storage availability - are all documents submitted visible to the required users?
  • audit trail and corrective action management
  • work permit traceability
  • security and privacy - is your data secure and stored in Australia? does the provider have an ISO27001 certification?
  • incident management and reporting features? can contractors or your staff report incidents?
  • automatic alerts - can you configure notifications to the right people at the right time for each module? can the system deliver SMS, email and device notifications, if required?
  • identifies workers and contractors that are compliant and ready to work
  • staff training management? can you add your own LMS packages or training or use templates?
  • mobile friendly? can the software function offline (eg. remote inspections) and is it mobile friendly (e.g. easy to use on desktop, phone app, etc)
  • ability to upload existing systems and processes
  • track all outstanding issues/ NCRs from inspections, audits or incidents
  • pay-for-what-you-need model? (e.g. can you pick and choose from modules that are integrated in one system)

Again, it’s crucial to do your research: have a look at all the options available and find the best system for your organisation. Review the above checklist to ensure you cover everything when selecting a system.

If you’re an Australian or NZ based business currently looking for a Safety Management Software System, Comply Flow software provides a secure and easy way for you and other parties to access accurate and up to date information to ensure that the workforce is compliant and work-ready.

If you’re interested in our Safety Management Software, or want to learn more about our other products, get in touch! Reach out using the Messenger at the bottom of this page, or shoot us a message here.